External Activities for Pay and Dual Employment
External Activities for Pay
Please see Regulation 01.25.01 for full details (https://policies.ncsu.edu/regulation/reg-01-25-01).
External professional activities for pay means any activity that 1) is not included within one's University employment responsibilities; 2) is performed for any entity, public or private, other than the University employer; 3) is undertaken for compensation, including an equity interest in an external entity; and 4) is based upon the professional knowledge, experience and abilities of the EHRA employee for which that employee is employed by the University. Activities for pay not involving such professional knowledge, experience and abilities are not subject to the advance disclosure and approval requirements of this Policy, although they are subject to the basic requirement that outside activities of any type not result in neglect of primary University duties, conflicts of commitment or interest, inappropriate uses of the University name or resources, or claims of University responsibility for the activity.
Inappropriate use or exploitation of University resources means the un-reimbursed use, for other than University employment responsibilities, of facilities, equipment, supplies or personnel which members of the general public may not freely use, unless such use is expressly authorized by state law, or by UNC or NC State University policy or regulation.
Some reminders about this:
- Advance reporting is required at least ten (10) days in advance of commencing such activity
- Reporting is accomplished by completing the Notice of Intent (NOI) to Engage in Professional Activities for Pay (https://research.ncsu.edu/sparcs/systems-portal/coi/)
- If activity also creates a conflict of interest, you must also complete a new COI.
- If activity crosses academic years, you must complete a new NOI each new academic year.
- These regulations may not apply to EHRA employees serving on academic year (9 month defined as August 16 through May 15) contracts, if the external professional activity for pay is wholly performed and completed outside of the academic year and the activity does not conflict with the policy statements of NC State or Board of Governors and is not conducted concurrently with a contract service period for teaching, research, or other services to the institution during a summer session.
What this means:
- If you are not being paid by NCSU during the summer for additional duties/work in the summer and the consulting work will be performed wholly in the summer, you do not need to complete an NOI.
- If you receive any additional payments in the summer from NCSU, you must complete an NOI for consulting.
Dual employment occurs when one state agency or university secures the services of an EHRA or SHRA employee of another state agency on a part-time, consulting, or contractual basis [also honoraria]. Any compensation to the employee must be paid by the parent agency. The borrowing agency is not authorized to make direct payment to full-time permanent employees of another State agency. An employee under contract to an educational institution for an academic year (normally nine months) is ordinarily considered a "free agent" during the summer, notwithstanding that such employee may be paid on a twelve-month basis. An employee is not subject to the Dual Employment Policy while a free agent.
What this means:
- If you consult for another state agency during academic year, the other state agency needs to pay you via dual employment. The amount paid is part of the 20% of additional pay you can earn on 9-month contract. You do not need to complete an NOI.
- If you consult for another state agency during the summer, the other state agency needs to pay you directly. If you are receiving any form of additional payment from NCSU during the summer, you also need to complete an NOI.
For details, visit the Office of Business Services webpage: Dual Employment Process